Policies
BGCDSB has a new Policy and Procedure Structure. Learn more about it by clicking here.
1 – GOVERNANCE
1-000
1-100 Board Governance
- 1-101-POL GUIDING PRINCIPLES
- 1-105-POL DEVELOPMENT APPROVAL AMENDMENTS AND EXCEPTIONS TO POLICIES
- 1-106-PRC Development, Approval, Amendments and Exceptions to Policies
- 1-106-PRF Policy Consultation Form (fillable)
- 1-110-POL Code of Conduct for Members
- 1-115-POL Student Representation within BGCDSB
- 1-116-PRC Procedures Guidelines supporting Governance and Planning Student Representation on the Board
- 1-116-PRF Student Representative to the Board School Nomination Form
- 1-118-PRC Student Senate
- 1-120-POL Organization Structure
- 1-121-PRC ADMIN CHART BY POSITION
- 1-125-POL INDEMNIFICATION OF MEMBERS OF THE BOARD AND BOARD EMPLOYEES
- 1-130-POL SIGNING OFFICERS OF THE BOARD
- 1-135-POL ROLE OF THE DIRECTOR OF EDUCATION
- 1-136-PRC Performance Appraisal of the Director of Education
- 1-136-PRF Performance Appraisal of the Director Form
1-200 Privacy and Information Management
- 1-201-POL-Privacy Policy
- 1-202-PRC Educational Research
- 1-203-PRC Privacy Breach Protocol
- 1-204-PRC Freedom of Information
- 1-205-POL Video Surveillance in Board Facilities and on School Buses
- 1-206-PRC Video Surveillance n Board Facilities and on School Buses
- 1-210-POL Use of Copyright Protected Work
- 1-220-POL Records Management Policy
- 1-221-PRC Records Retention
- 1-230-POL OSR Policy
- 1-231-PRC OSR Procedure
1-300 Accessibility
- 1-301-POL Accessibility Planning
- 1-305-POL Accessibility Standards
- 1-306-PRC Use of a Support Person by the General Public
- 1-307-PRC Notice of Disruption of Service
- 1-308-PRC Use of Service Animals by the General Public
- 1-309-PRC Use of Assistive Devices by the General Public
- 1-310-PRC Monitoring and Feedback on Accessibility Standards
2 – CATHOLIC EDUCATION
2-100 Student Admissions
- 2-101-POL Admission of Students
- 2-102-PRC Admission of Students Catholic Elementary Schools
- 2-102-PRF-A Application for Enrolment of Non-Catholic Student
- 2-102-PRF-B Confirmation of Eligibility Form for ESL
- 2-103-PRC Property Tax Assessment Procedure
- 2-103-PRF-A Application for Direction of School Support with Instructions
- 2-104-PRC International Students
- 2-105-PRC Secondary School Registration - Access to Programme and Guidance Information
- 2-106-POL Student Exchanges
- 2-107-PRC Student Exchanges Procedure
2-200 School Administration
- 2-201-POL School Year and School Operations
- 2-205-POL Safe Arrival
- 2-210-POL Volunteers
- 2-211-PRC Volunteer Procedure
- 2-211-PRF-A VolunteerApplication Form
- 2-211-PRF-B Volunteer Position Description Form
- 2-211-PRF-C Volunteer Sample Interview Questions
- 2-211-PRF-D Volunteer_Consent for Reference Checks
- 2-211-PRF-E Volunteer_Confidentiality_Agreement
- 2-211-PRF-F Volunteer_Record of Reference_Checks
- 2-211-PRF-G Volunteer_Offence_Declaration
- 2-211-PRF-H Police Service Agency Letter
- 2-211-PRF-I Volunteer_Checklist
- 2-215-POL Policy On Dress Code and School Uniforms
- 2-216-PRC Five Year Renewal of Dress Code and School Uniforms
- 2-220-POL Educational Excursions and Field Trips
- 2-221-PRC Educational Excursions and Field Trips
- 2-221-PRF-A Field Trip Decision Tree-Day Trip_In_Out_Region
- 2-221-PRF-B Field Trip Decision Tree - WeekendTrip
- 2-221-PRF-C Field Trip Decision Tree_Overnight Trips
- 2-221-PRF-D Field Trip Proposal App
- 2-221-PRF-E Volunteer_Driver
- 2-221-PRF-F ExcursionManifest
- 2-221-PRF-G InformedConsentPermisUNDER 18
- 2-221-PRF-H InformedConsentPermisOVER 18
- 2-221-PRF-I School Bus Booking Form
- 2-221-PRF-J Summary of Approval Process
- 2-225-POL Fees for Learning Materials and Activities
- 2-226-PRC Fees for Learning Materials and Activities
- 2-230-POL Animal Care in the Classroom
- 2-235-POL School Food and Beverage Policy
- 2-236-PRC School Food and Beverage Procedure
- 2-240-POL Emergency Procedures in the Event of Fire, Lockdown or Other Emergencies
- 2-241-PRC Emergency Response Plan and Fire Safety Plan
- 2-242-POL Emergency Plan in the Event of a Contingency at the BNPD
- 2-245-POL Child Care Policy
- 2-246-PRC Child Care Procedure
- 2-250-POL Police Protocol
- 2-255-POL Accidents
- 2-256-PRC Responding to an Accident Involving a Student
- 2-257-PRC Responding to an Accident Involving an Employee
- 2-258-PRC Responding to an Accident Involving a Student in a Work Experience or Co-Operative Education Program
- 2-260-POL Student Accident Insurance
- 2-265-POL Environmental Stewardship
- 2-266-PRC Environmental Stewardship
2-300 Safe Schools
- 2-301-POL Safe Schools
- 2-302-POL Safe Schools Code of Conduct
- 2-303-PRC Safe Schools Code of Conduct
- 2-305-POL Keeping Our Kids Safe At School
- 2-306-PRC Keeping Our Kids Safe At School
- 2-310-POL Safe Schools - Progressive Discipline and Promoting Positive Student Behaviour
- 2-315-POL Safe Schools - Bullying Prevention and Intervention
- 2-350-POL Student Health Supports
- 2-351-PRC Administration of Medication
- 2-351-PRF-A Medication Log
- 2-351-PRF-B Non-Prescriptive Medication Request for Assistance with Medication
- 2-351-PRF-C Prescriptive Medication Request for Assistance with Medication
- 2-352-PRC Anaphylaxis - Reducing the Risks
- 2-352-PRF Plan Of Care-Anaphylaxis
- 2-353-PRC Asthma Management - A Protocol for Schools
- 2-353-PRF Plan Of Care-Asthma
- 2-354-PRC Diabetes Management - A Protocol for Schools
- 2-354-PRF Plan Of Care-Diabetes
- 2-355-PRC Epilepsy and Seizure Disorder Management Protocol
- 2-355-PRF Plan Of Care-Epilepsy
- 2-356-PRC Student Health Support - Prevalent Medical Condition
- 2-356-PRF Plan Of Care-General
- 2-357-PRC Student Health Supports - Training
- 2-360-POL Concussions
- 2-361-PRC Concussion Management
- 2-361-PRF-A Tool to Identify a Suspected Concussion
- 2-361-PRF-B Documentation of Medical Assessment
- 2-361-PRF-C Home Preparation for Return to School (RTS) and Return to Physical Activity (RTPA) Plan
- 2-361-PRF-D Return to School (RTS) and Return to Physical Activity (RTPA) Plan
- 2-361-PRF-E Documentation for Medical Clearance
- 2-365-POL Reporting of Children in Need of Protection
- 2-366-PRC Reporting Children in Need of Protection
- 2-366-PRC Children In Need of Protection Appendix A
- 2-366-PRF Report of Suspected Child Abuse 2021
2-400 Catholic Education
- 2-401-POL Religious and Family Life Education
- 2-401-PRF Exemption from Instruction in Human Development and Sexual Health
- 2-402-PRC Character Development in Our Schools
- 2-405-POL Mission and Charitable Activity
- 2-406-PRC Mission and Charity Practice
- 2-410-POL Equity and Inclusive Education
- 2-411-PRC Equity and Inclusive Education
- 2-415-POL Religious Accommodation
- 2-415-PRF Exemption Letter
- 2-420-POL Pastoral Care for Transgender Students
- 2-425-POL Aboriginal Voluntary, Confidential Self-Identification
- 2-425-PRF Aboriginal Self-Identification Form
- 2-430-POL Catholic School Councils
- 2-430-PRF Catholic School Statement Needs
3 – STUDENT ACHIEVEMENT AND WELL BEING
3-100 Curriculum
- 3-101-POL Secondary School Operations
- 3-101-PRF Technological Studies Practice and Safety Agreement
- 3-103-PRC Encounters with Canada
- 3-103-PRF ENCOUNTERS WITH CANADA Bishop Reding Memorial Bursary Application Form
- 3-104-PRC Continuing Education
- 3-106-PRC Secondary Compulsory Credit Substitution
- 3-106-PRF Credit Substitution Form
- 3-111-PRC Co-Operative Education Programs
- 3-111-PRF-A Co-op Informed Consent
- 3-111-PRF-B Co-op work educ agree
- 3-111-PRF-C Co-op Agreement Consent
- 3-116-PRC Independent Learning Credits (ILC)
- 3-116-PRF Agreement for Day School Students Enrolling in ILC Courses DRAFT
- 3-126-PRC Prior Learning Assessment and Recognition (PLAR)
- 3-126-PRF Application to Challenge for Credit for a Course (PLAR)
- 3-130-POL Supervised Alternative Learning (SAL)
- 3-131-PRC Supervised Alternative Learning (SAL)
- 3-131-PRF SAL Procedures Manual
- 3-135-POL Assessment and Evaluation of Students
- 3-136-PRC Assessment Evaluation and Reporting
- 3-140-POL Selection and Review of Learning Materials
- 3-141-PRC Selection and Review of Learning Materials
- 3-145-POL French, Native and Heritage Language Instruction
- 3-150-POL French as a Second Language
- 3-151-PRC French as a Second Language Procedure
- 3-155-POL Year 1 and Year 2 Programmes
- 3-160-POL Outdoor Education
3-200 Special Education
- 3-205-POL Learning Services
- 3-206-PRC Third Party Professionals
- 3-206-PRF-A Request to Allow Third Party Professionals in School
- 3-206-PRF-B Parental Guardian Consent to Access Community Partner Services within BGCDSB
- 3-206-PRF-C Third Party Professionals Consent for Exchange of Information
- 3-207-PRC Specialized Education Equipment
- 3-207-PRF Assumption of Responsibility for Borrowed Equipment
- 3-208-PRC Individual Psychological Assessment of Students
- 3-209-PRC Protocol for Partnerships
- 3-210-PRC Home and Hospital Instructional Services
- 3-210-PRF-A Home Hospital Tutorial Services Claim
- 3-210-PRF Home Hospital Tutorial Application
- 3-211-PRC Informed Consent for System Support Team Services
- 3-211-PRF-A Consent for Exchange of Information
- 3-211-PRF-B Consent to Collect and Disclose Personal Health Information
- 3-215-POL Special Education Identification, Placement and Review Committee
- 3-220-POL Gifted Students
- 3-225-POL Safe Physical Intervention
- 3-230-POL Student Use of Guide Dogs and Service Animals
- 3-231-PRC Student Use of Guide Dogs, Service Dogs, and Service Animals
- 3-231-PRF-A Application request for Guide Dog Service Dog
- 3-231-PRF-B Application request for Guide Dog Service Dog student not the handler
- 3-231-PRF-C Application request for Service Animal
- 3-231-PRF-D Checklist for Administrators
- 3-231-PRF-E Sample Letter to Employees and School Permit Holders
- 3-231-PRF-F Sample Letter to the School Community
- 3-231-PRF-G Sample Letter to the Parents of Students on the School Bus
- 3-231-PRF-H Sample Letter to the Parents of Students in the Class(es)
- 3-231-PRF-I Sample Letter Approving the Guide Dog Service Dog Service Animal
- 3-231-PRF-J Sample Letter Denying the Guide Dog Service Dog Service Animal
3-300 Student Mental Health & Well-Being
4 – HUMAN RESOURCES
4-100 Employment
- 4-106-POL Hiring Practices
- 4-107-PRC Hiring Practices
- 4-108-PRC Reference Checks
- 4-109-PRC Criminal Reference Checks and VSS
- 4-110-PRC Pastoral References
- 4-110-PRF Pastoral Reference Form
- 4-111-PRC Pre Employment Medical
- 4-111-PRF Pre-Employment Form
- 4-112-POL Participation in Elective Positions and Community Organizations
- 4-113-POL Employment Equity
- 4-114-PRC Accessibility in Employment
4-200 Pay & Performance
- 4-201-POL Pay Principles & Administration
- 4-202-PRC Non-Union Hours of Work
- 4-203-PRC Non-Union Vacation and Statutory Holiday Pay
- 4-206-PRC Non-Union Job Evaluation
- 4-210-POL Performance Appraisal
- 4-215-POL Religious Education Qualifications for Academic Staff
- 4-220-POL Assignments to Positions of Academic Responsibility
4-400 Employee Relations
- 4-401-POL Employee Relations
- 4-402-POL Policy on Healthy Workplace
- 4-403-PRC Dress Code
- 4-404-PRC Conflict of Interest
- 4-405-PRC Confidentiality
- 4-407-PRC Non-Union Progressive Discipline
- 4-410-POL Workplace Violence and Harassment
- 4-411-PRC Workplace Violence and Harassment
- 4-412-POL Inclement Weather
- 4-413-PRC Inclement Weather
- 4-415-POL Disconnecting from Work
- 4-420-POL Attendance
- 4-421-PRC Attendance Management Support Program (AMSP) Procedure
5 – HEALTH & SAFETY
5-100 Occupational Health & Safety
- 5-101-POL Health & Safety Principles
- 5-102-PRC Occupational Health & Safety Procedure
- 5-103A-PRC Procedures for “Hot Work” Maintenance
- 5-103B-PRC Procedures for Confined Space Entry
- 5-103B-PRF-A Occ Health & Safety AP Confined Space Entry Permit
- 5-103B-PRF-B Occ Health & Safety AP Confined Space Hazard
- 5-103C-PRC Procedures for Ergonomics
- 5-103D-PRC Procedure for Safety Equipment Lockout
- 5-103E-PRC Procedure for School Elevators and Lifts
- 5-103F-PRC Procedure for Noise Control and Hearing Conservation
- 5-103G-PRC Working Safely in Special Education
- 5-103G-PRF-A Incident Debriefing Form
- 5-103G-PRF-B Individual Emergency Response Plan Behaviour
- 5-103G-PRF-C Physical Intervention of a Student Report
- 5-103G-PRF-D Positive Behaviour Support Plan
- 5-103G-PRF-E Internal Employee Incident Report
- 5-103H-PRC Use of Electronic Devices While Driving
- 5-103I-PRC Automated External Defibrillators
- 5-103J-PRC Work Refusals
- 5-103K-PRC Working Alone
- 5-103L-PRC First Aid Procedure
- 5-103M-PRC General Workplace Inspections
- 5-103N-PRC Construction Contract Administration
- 5-103O-PRC Contractors Entering Schools
- 5-103P-PRC Procedure for Incident Investigation
- 5-103Q-PRC Procedure for Use of technical Education Facilities
- 5-103R-PRC Roles and Responsibilities
- 5-103S-PRC Driving
- 5-103T-PRC Personal Protective Footwear
- 5-105-POL WHMIS Training Program
- 5-120-POL Hazardous Waste
- 5-121-PRC Procedures for Safe Disposal of Hazardous Waste
- 5-130-POL Smoke and Alcohol-Free Environment
6 – STEWARDSHIP OF OUR RESOURCES
6-100 Business Services
- 6-101-POL Budget Planning, Preparation, Approval and Control
- 6-102-PRC Budget Planning, Preparation and Control
- 6-110-POL Non Owned Automobile Liability Insurance
- 6-115-POL Community Planning and Partnership Policy
- 6-116-PRC Community Planning and Facility Partnerships Procedure
- 6-117-POL School Accommodation Review
- 6-118-PRC School Accommodation Review
- 6-119-PRC Boundary Review Procedure
- 6-125-POL Local School Site Selection Committee
- 6-130-POL Community Use of Schools
- 6-131-PRC Community Use of Schools
6-200 Finance
- 6-201-POL Expenses for Travel, Meals, Hospitality, Conferences and Out of Pocket Expenses
- 6-202-PRC Travel, Meals, Hospitality, Conferences Incidentals and Other Expenses
- 6-203-PRC Gifts and Other Tokens of Appreciation
- 6-203-PRF Honorarium Form
- 6-204-POL Trustee Honorarium
- 6-205-POL Trustee Generated Accounts
- 6-207-POL Perquisites
- 6-208-PRC Perquisites
- 6-209-POL Advocacy Expenses
- 6-210-POL School Generated Funds
- 6-211-PRC School Generated Funds
- 6-220-POL Tangible Capital Assets
- 6-221-PRC Disposal of Surplus Obsolete Property
6-300 Purchasing
- 6-301-POL Purchasing
- 6-302-PRC Purchasing
- 6-302-PRF-A Application for New Vendor Code
- 6-302-PRF-B GST HST Registration Waiver
- 6-302-PRF-C Conflict of Interest Disclosure Statement
- 6-302-PRF-D Application for New Vendor Honourarium
- 6-302-PRF-E Honorarium Form
- 6-302-PRF-F Non Competitive Consulting
- 6-302-PRF-G Non Competitive Goods and Non Consulting
- 6-302-PRF-H Conditions of this Order
- 6-302-PRF-I Approval Matrix
- 6-303-PRC Purchasing Mobile Devices and Other Hand Held Wireless
- 6-303-PRF-A Purchasing Mobile Devices NEW Plans
- 6-303-PRF-B Purchasing Mobile Devices Upgrades or Changes
- 6-303-PRF-C Change Feature Request
6-400 Transportation
6-500 ICT (Information & Communications Technology)
- 6-501-POL Responsible Use of Information Technology
- 6-502-PRC Responsible Use of Technology
- 6-503-PRC Password Procedure
- 6-504-PRC Classroom Application, Software and Web Services Vetting Procedure
- 6-510-POL - Electronic Monitoring Policy
- 6-515-POL - Data Backup & Recovery Policy
- 6-516-PRC - Data Backup & Recovery Procedure
6-600 Facilities
- 6-601-POL Trespass to Property
- 6-602-POL Access to School Premises
- 6-603-POL Security of Board Facilities
- 6-604-PRC Loan of Keys FOB Agreement
- 6-605-PRC Safe Welcome in Elementary Schools
- 6-620-POL Flag Protocol
- 6-630-POL School Water Systems
- 6-630-PRF Flushing For Lead
- 6-640-POL Playground Equipment and Structures
- 6-641-PRC Playground Equipment and Structures
7 – COMMUNITY RELATIONS
Policies Under Review
see below for links to the policies and procedures under review.