Parents & Community » Community Use of Schools

Community Use of Schools

Wednesday, November 2, 2022

Attention: Community Use of School Users

This is an update to yesterday’s message regarding the possibility of strike action by CUPE (Canadian Union of Public Employees) educational employees across the province of Ontario on Friday, November 4, 2022. Bruce-Grey Catholic District School Board has made the difficult decision to cancel all Community Use of School (CUS) events beginning Friday, November 4th and until further notice due to the potential CUPE job action. We apologize for any inconvenience this may cause. 

We very much appreciate your understanding. As circumstances change we will continue to communicate with you.

Tuesday, November 1, 2022

Attention: Community Use of School Users

As you may be aware, there is the possibility of strike action by CUPE (Canadian Union of Public Employees) educational employees across the province of Ontario on Friday, November 4, 2022. CUPE represents a large number of staff from Bruce-Grey Catholic District School Board. This includes Educational Assistants, Office Administrators, Library Technicians, Custodial Staff, Early Childhood Educators, IT Field Technicians and some Catholic Education Centre Staff.

At this point in time, we do not know fully what will transpire on Friday as these negotiations are currently taking place at the provincial level. There are conflicting messages in the media about what will occur on Friday. Please know that we will continue to communicate with you as soon as we receive updated information. To be prepared for any eventuality, we will be canceling Community Use of School permits in our schools and suggest that you have a plan in place for alternate arrangements starting Friday, November 4, 2022 in case it should be required.

We very much appreciate your understanding. As circumstances change we will continue to communicate with you. Again, we still remain hopeful and pray that a settlement can be reached before Friday.

How to Book a School Facility

The Bruce-Grey Catholic District School Board is working to provide a seamless offering our school facilities to local community groups through a user-friendly online application process. Renting a school facility is a simple process done in the comfort of your own home!

To book a Bruce-Grey Catholic District School Board facility, you start by creating an account in our on-line database.  After reading the information below, simply click on this link Let’s Get Started.

Users must:

  • be 18 years of age or older.
  • have a valid e-mail account that can receive account information and approved permits.
  • agree to the ‘Rules Governing the Use of School Properties’ 
  • register a valid Visa or Master Card to cover applicable fees. The database will give you 24/7 secure access to your account to check charges and payments.
  • provide a certificate of insurance in the minimum amount of $2 million for Liability Insurance naming the Bruce-Grey Catholic District School Board as an ‘additional insured’. Groups that do not carry liability insurance can purchase it through the BGCDSB Blanket Insurance based provided by OSBIE (Ontario School Board Insurance Exchange). The cost of the liability insurance will be added to the permit costs.
The on-line software provides access to our school facilities across Bruce and Grey counties, such as gymnasiums, libraries, school classrooms, meeting rooms, outside track, and cafeterias.  To check availability before making your request, check out the online calendar.
Once an application has been approved, a copy of your permit will be electronically issued to you. You will need to check the approved dates listed on the permit as some may have been removed. A current copy of the permit should be with your group at all times. Our software simplifies the payment process with a secure online payment method using your credit card.
                    Let's get started!
 
 
Rates and Categories (Fee)
Any fees are based on the following group categories as determined by the Bruce-Grey Catholic District School Board and Ministry of Education. Payments are made through the permit application using a Visa or Master Card. Applicable charges are applied to the account after each use and applicable fees are charged to the credit card on file, on the last day of each month. Permit holders will have secure 24/7 access to their online account to view billing and payment history.
Room rental charges are based on your group’s activity and space you wish to book.
Please check the category list below to see which category applies to your group.

Most schools have custodial coverage Monday to Friday.
 
If you wish to book a weekend date, weekend fees will be applied
 
  • The Board reserves the right to request supporting documentation to verify the not-for-profit status of an organization in order to determine the appropriate charge category. The Board reserves the right to request supporting documentation annually.
School activities must have a curriculum focus and directly benefit the students of the school. These activities are free of charge and must be booked through the community use of schools program to avoid conflicts. Activities of a personal nature or connection and/or for personal gain are not considered school or Board activities.

All programs where the activities are intended for participants under the age of 18 or Seniors 55+. Activities must be carried out by not-for-profit organizations with proof of non-profit status.
Adult recreation organized by not-for-profit organizations, not-for-profit educational organizations providing adult programs, not-for-profit groups providing community services free of charge, or for cost recovery. Activities must be carried out by not-for-profit organizations with proof of non-profit status.

Including but not limited to activities provided by; for-profit organizations, religious services and activities (except youth programs), film productions, political organizations, religious events, theatrical presentations.
CONTACT
519-364-5820