Parents & Community » Community Use of Schools

Community Use of Schools

How to Book a School Facility

The Bruce-Grey Catholic District School Board is working to provide a seamless offering our school facilities to local community groups through a user-friendly online application process. Renting a school facility is a simple process done in the comfort of your own home!

To book a Bruce-Grey Catholic District School Board facility, you start by creating an account in our on-line database.  After reading the information below, simply click on this link Let’s Get Started.

Users must:

  • be 18 years of age or older.
  • have a valid e-mail account that can receive account information and approved permits.
  • agree to the ‘Rules Governing the Use of School Properties’ 
  • register a valid Visa or Master Card to cover applicable fees. The database will give you 24/7 secure access to your account to check charges and payments.
  • provide a certificate of insurance in the minimum amount of $2 million for Liability Insurance naming the Bruce-Grey Catholic District School Board as an ‘additional insured’. Groups that do not carry liability insurance can purchase it through the BGCDSB Blanket Insurance based provided by OSBIE (Ontario School Board Insurance Exchange). The cost of the liability insurance will be added to the permit costs.
The on-line software provides access to our school facilities across Bruce and Grey counties, such as gymnasiums, libraries, school classrooms, meeting rooms, outside track, and cafeterias.  To check availability before making your request, check out the online calendar.
Once an application has been approved, a copy of your permit will be electronically issued to you. You will need to check the approved dates listed on the permit as some may have been removed. A current copy of the permit should be with your group at all times. Our software simplifies the payment process with a secure online payment method using your credit card.
                    Let's get started!
Rates and Categories (Fee)
Any fees are based on the following group categories as determined by the Bruce-Grey Catholic District School Board and Ministry of Education. Payments are made through the permit application using a Visa or Master Card. Applicable charges are applied to the account after each use and applicable fees are charged to the credit card on file, on the last day of each month. Permit holders will have secure 24/7 access to their online account to view billing and payment history.
Room rental charges are based on your group’s activity and space you wish to book.
Please check the category list below to see which category applies to your group.

Most schools have custodial coverage Monday to Friday.
If you wish to book a weekend date, weekend fees will be applied
  • The Board reserves the right to request supporting documentation to verify the not-for-profit status of an organization in order to determine the appropriate charge category. The Board reserves the right to request supporting documentation annually.
Board or principal-sanctioned activities that occur outside of the regular school hours. These activities must have a curriculum focus and directly benefit the students of the school. These activities are free of charge and must be
booked through the community use of schools program to avoid conflicts. Activities of a personal nature or connection and/or for personal gain are not considered school or Board activities.
Community activities performed by non-profit organizations that do not result in a financial gain. Open and available to the general public, these community not-for-profit groups include youth-related community groups, recognized children's sports and recreation service providers, and local service clubs.
Groups or individuals desiring to use the facilities for direct or indirect profit-making purposes of non-profit status.