Policy and Procedure

The Bruce Grey Catholic District School Board’s policies and procedures are available for public reference on this website.

Please note that this site will be updated on a regular basis. For official purposes, please confirm with the Board that you have the most recent update of each policy and procedure.

Policies are statements of intent, governing principles, or end results that serve to guide the overarching operations of our Board.  The Board has adopted all policies in open public sessions. 

Procedures are documents that describe the implementation of our policies or other routine system operations.  All procedures are issued through the Director of Education.

​NOTE: Please be patient. Depending on your browser, links to the Policies and Procedures may take a few minutes to load.


Policy Index

Section
Number


Section
Name

Policy Name

1

  Guiding Principles
    Character Development in our Schools 
     

2

GOVERNANCE 

Inaugural Meetings 
    Board Committees 
    Meetings of the Board 
    Conduct of Business for Board Meetings 
    Delegations and Submissions 
    Development, Approval, Amendments, Exceptions to Policies 
    Indemnification of Members of Board and Board Employees 
    Electronic Meetings 
     

3

TRUSTEES 

Role of the Board and Trustees 
    Duties of Chairperson 
    Honorarium 
    Trustee Communications
    Replacement of a Trustee 
    Trustee Generated Accounts 
    Student Representation on the Board 
    Code of Conduct for members of BGCDSB 
     

4

BOARD ADMINISTRATION 

Organization Structure and Administrative Chart 
    Role of Director of Education 
    Performance Appraisal of Director of Education 
    Terms of Employment for Senior Administrative Staff 
    Terms of Employment for Temporary and Occasional Staff 
    Communications 
    Addressing School Related Concerns 
     

5

BUSINESS ADMINISTRATION 

Signing Officers Of The Board
    Finance and Budget Control 
    Disposal of Obsolete or Surplus Material 
    Expenses for Travel, Meals, Hospitality, Conferences and Out of Pocket Expenses 
    Perquisites 
    Purchasing
    Local School Site Selection Committee 
    Community Use of School Facilities 
    Security of Board Facilities 
    Accessibility Planning 
    Privacy Policy 
    Preparation and Approval of the Operating Budget 
    Professional Services 
    School Accommodation Review 
    Trespassing to Property 
    Video Surveillance in Schools and School Buses 
    Safe Disposal of Hazardous Waste 
    School Generated Funds 
    Non-Owned Automobile Liability Insurance 
    Advocacy Expenditures 
    Advertising Expenditures 
    Gifts and Hospitality Expenditures 
    Accessibility Standards 
    Community Planning and Partnerships 
    Records and Information Management 
    Tangible Capital Assets 
    Use of Copyright-Protected Work 
    Flag Protocol 
    Budget Planning, Preparation and Control 
    Business & Employee Continuity for Mission Critical Processes 
     

6

SCHOOL ADMINISTRATION

School Year and School Operations
    Secondary School Operations
    Secondary School Compulsory Credit Substitutions 
    Co-Operative Education Programmes 
    Environmental Stewardship 
    School Water Systems 
    Playground Equipment and Structures 
    Excursions and Field Trips 
    Computer Technology 
    Computer Tech – Bring Your Own Device (BYOD) 
    Fees for Learning Materials and Activities
    Teaching of Acquired Human Immune Deficiency Virus (H.I.V.) 
    Equity and Inclusive Education 
    Child Care 
    Selection and Review of Learning Materials 
    Student Progress Reports & Record Keeping 
    Independent Learning Credits 
    French, Native & Heritage Language Instruction 
    Animal Care in the Classroom 
    Year 1 Year 2 Programmes 
    Continuing Education
    Control of Pediculosis 
    School Food and Beverage 
    French as a Second Language Instruction 
    Emergency Plan - Bruce Nuclear Power Development 
    Outdoor Education 
   

Emergency Procedures in the Event of Fire or Other Emergencies (Attachment - Canadian Bomb Data Centre General Information Bulletin I-75) 

    Smoke-Free Environment 
    Prior Learning Assessment and Recognition (PLAR) 
    Catholic School Councils 
    Aboriginal Voluntary, Confidential Self Identification 
    Acceptable Use Policy for Telecommunications 
    School, Student and Teacher Web Pages 
    Safe Arrival Policy 
    Volunteers 
    Maintenance of the Ontario Student Record 
    Assessment and Evaluation of Students 
    Safe Schools – Code of Conduct 
    Dress Code and School Uniforms 
    Access to School Premises 
    Keeping Our Kids Safe at School 
    Safe Schools – Progressive Discipline and Promoting Positive Student Behaviour 
    Policy on Bullying Prevention 
     

7

STUDENTS

Admission of Pupils
    Police Protocol 
    Student Exchanges 
    Accidents 
    Student Accident Insurance 
    Transportation 
    International Students 
    Secondary School Student Registration 
    Health Services and Medication 
    Student Health Supports 
    Student Pregnancy 
    Bishop Reding Memorial Bursary
    Anaphylaxis 
    Concussions 
    Pastoral Care for Transgender Students 
    School Preparation and Response to Asthma 
   

8

HUMAN RESOURCES

Employee Relations
    Employment Equity 
    Occupational Health and Safety 
    Workplace Harassment 
    Hiring and Promotion 
    School Staffing 
    Permanent Teaching Status
    CBC - Employees 
    CBC - Service Providers 
    Position Descriptions 
    Leaves of Absence 
    Disability Support 
    Participation in Elective Positions 
    E-mail Use 
    Inclement Weather and Temporary School Closures 
    Inclement Weather and Payment of Wages 
    Inclement and Cold Weather 
    Payroll Deduction for Charitable Organizations 
    Assignment to Positions of Academic Responsibility 
    Performance Appraisal 
    Religious Education Qualifications for Academic Staff 
    Workplace Violence 
    Workplace Hazardous Materials Information System Training Program 
    Healthy Workplace
    Dress Code 
    Confidentiality of Medical Records 
    Absence Reporting 
     

9

STUDENT SERVICES

Student Services Programmes
    Gifted Students 
    Individual Psychological Testing of Students 
    Reporting of Children in Need of Protection 
    Special Education Advisory Committee
    Special Education Identification, Placement and Review Committee 
    Supervised Alternative Learning For Excused Pupils (SAL)
    Home and Hospital Instructional Services 
    Physical Restraint of Student 
     

10

CATHOLIC FORMATION PROGRAMME

Religious and Family Life Education 
    Mission/Charitable Activity 
    Religious Accommodation Guideline 
     

11

TECHNOLOGY

Responsible Use of Information Technology


Administrative Procedures Index

Section 
Number


Section 
Name

Procedure Name

1

GUIDING PRINCIPLES

Character Development in our Catholic Schools
     

2

GOVERNANCE

Development, Approval, Amendments, Exceptions to Policies  
     

3

TRUSTEES 

Student Representation on the Board 
     

4

BOARD ADMINISTRATION 

Performance Appraisal of Director of Education 
    Guidelines for Trustees, Parents and Staff in Addressing School Related Concerns 
    Email Etiquette 
    Communications Protocol
     

5

BUSINESS ADMINISTRATION 

Finance and Budget Control 
    Disposal of Obsolete or Surplus Assets
    Custodial, Obsolete and Surplus Materials, Furniture and Equipment – AF 5-3 
    Purchasing: Mobile Devices and Other Hand-held Wireless Communications Equipment 
    Mobile Devices .... User Agreement / Supervisor Request (for NEW plans)
    Mobile Devices .... User Agree./Change of Request/Approval(Upgrades/Changes)
    Community Use of School Facilities
    Includes: Insurance form and form for Music lessons
    Security of Board Facilities: Loan of Keys Agreement 
    Security of Board Facilities: Safe Welcome in Elementary Schools
    Guidelines for Conducting Educational Research
    Privacy Breach Protocol (plus Appendix A, B & C) 
    Professional Services 
    School Accommodation Review 
    Video Surveillance in Schools and School Buses
    Safe Disposal of Hazardous Waste 
    School Generated Funds 
    Accessibility Standards  
    – Use of Support Person by the General Public
    – Notification of Disruption of Service
    – Use of Service Animals by the General Public
    – Use of Assistive Devices by the General Public
    – Monitoring and Feedback on Accessibility Standards 
    Community Planning and Facility Partnerships
    Budget Planning, Preparation and Control
     

6

SCHOOL ADMINISTRATION

Secondary School Operations – Technological Studies Practice & Safety Agreement
    Procedures for Substitution of Compulsory Secondary School Courses
    Co-operative Education Programs 
    Environmental Stewardship 
    Playground Equipment and Structures 
    Educational Excursions and Field Trips (incl. Forms AF 6-8 i to 8-ix ) 
    Day Trip – In or Out of Region AF 6-8(i)
    Extended Day or Weekend Trip AF 6-8(ii) 
    Overnight and Extra-Ordinary Trip        AF 6-8(iii)
    Field Trip Proposal/Approval Form       AF 6-8(iv) 
    Volunteer Driver          AF 6-8(v)
    Excursion Manifest       AF 6-8(vi) 
    Informed Consent/Permission Form (under 18)      AF 6-8(vii)
    Informed Consent/Permission Form (over 18)       AF 6-8(viii) 
    School Bus Booking Form        AF 6-8(ix)
    Summary of Approval Process  AF 6-8(x) 
    Fees for Learning Materials and Activities 
    Child Care
    Independent Learning Credits
    School Food and Beverage
    French as a Second Language Instruction
    Emergency Response Plan and Fire Safety Plan
    Prior Learning Assessment and Recognition (PLAR) 
    User Application for Internet Access (includes Admin Forms)
    Procedure for the Selection of Volunteers in the Schools
    Secondary School Guidelines for Assessment, Evaluation, Grading & Reporting 
    Elementary School Guidelines for Assessment, Evaluation, Grading & Reporting
    Safe Schools - Code of Conduct
    5 Year Renewal of Dress Code and School Uniforms
    Keeping Our Kids Safe at School
    Safe Schools – Progressive Discipline and Promoting Positive Student Behaviour 
    Safe Schools - Bullying Prevention and Intervention 
     

7

STUDENTS

Admission of Pupils
    Responding to an Accident involving a Student
    Responding to an Accident involving a Student in a Work Experience or Co-op
    Responding to an Accident involving an Employer
    Responding to the Health Needs of Students 
    Student Health Supports
    Encounters With Canada Programme / Bishop Reding Memorial Bursary
    Responding to Needs of Students re Anaphylactic Reaction
    Concussion Management:  Return to Learn, Return to Physical Activity
    School Preparation and Response to Asthma
   

8

HUMAN RESOURCES

Accessibility in Employment
    Occupational Health and Safety
    Procedures for “Hot Work” Maintenance
    Confined Space Entry Procedure
    Ergonomics 
    Lockout/Tagout Procedure (to follow)
    Noise Control and Hearing Conservation
    Working Safely in Special Education
    Use of Electronic Devices While Driving
    Automated External Defibrillators
    School Elevators and Lifts
    Work Refusals
Working Alone 
    First Aid Procedure 
    General Workplace Inspections
    Construction Contract Administration 
    Contractors Entering Schools 
    Incident Investigation
   
  • AF 8-3(xv) Internal Employee Incident Report
   
  • Principal/Supervisor Incident Investigation Report
    Use of Technical Education Facilities
    Roles and Responsibilities 
    Driving 
    Protective Footwear
    Workplace Harassment 
    Hiring and Promotion
    Criminal Background Checks/Vulnerable Sector Screening for Employees 
    Criminal Background Checks for Service Providers
    Leave of Absence – Short Term 
    Disability Support 
    Inclement Weather
    Workplace Violence 
   
  • Workplace Violent Incident Report Form – Part 1 (Employee)
     
  • Workplace Violent Incident Report Form – Part II (Principal Investigation)
     

9

STUDENT SERVICES

Protocol for Third Party Services in the Schools
    Special Education Equipment
    Responsibility for Borrowed Equipment (Appendix 1) 
    Decision-Making Protocol for Entry of a Personal Service Dog 
    Protocol for Partnerships with External Agencies for Provision of Services by 
    Supervised Alternative Learning (S.A.L) 
Includes Supervised Alternative Learning Procedures 2011

    Physical Restraint of Student
     

10

CATHOLIC FORMATION PROGRAMME

Mission/Charitable Activity
     

11

TECHNOLOGY


Responsible Use of Information Technology